A member of an association has certain rights to inspect and copy various association records. Those rights cannot be limited by contract or by the association’s articles or bylaws. (Corp. Code § 8313.) However, not all records are subject to inspection and copying by a member. Those limitations, along with the requirements and procedures applicable to requesting and inspecting association records, are principally governed by Civil Code Sections 5205, 5210 and 5215.
Records Subject to Inspection
Association records are broken down into two (2) categories: (1) “association records” (Civ. Code § 5200(a)), and (2) “enhanced association records” (Civ. Code § 5200(b)). “Association records” include such items as annual budget reports and financial statements, income tax filings, board meeting minutes (except for executive session minutes), and executed contracts. “Enhanced association records” include such items as invoices, canceled checks, purchase orders, credit card statements, and reimbursement requests submitted to the association. (See “Records Subject to Inspection.”)
Records Not Subject to Inspection
Many association documents contain sensitive, confidential or privileged information. While such documents may fall within the purview of an “association record” or an “enhanced association record,” they may be withheld or redacted. (Civ. Code § 5215; See also “Records Not Subject to Inspection.”)
Proper Purpose Requirement
A member’s request to inspect association records must be for a proper purpose:
“…association records, and any information from them, may not be sold, used for a commercial purpose, or used for any other purpose not reasonably related to a member’s interest as a member.” (Civ. Code § 5230; See also Tract No. 7260 Association, Inc. v. Parker (2017).)
This proper purpose requirement is also referenced in Corporations Code Sections 8330 and 8333. A member’s misuse of records may subject the member to legal action by the association for injunctive relief and damages. (Civ. Code § 5230(b); See also “Misuse of Association Records.”)
Time Periods for Desired Records
An association is only required to produce records for its current fiscal year and for its two (2) previous fiscal years. (Civ. Code § 5210(a)(1); See also “Deadlines for Producing Association Records.”) However, minutes of member meetings, board meetings, and meetings of committees with decision-making authority must be made permanently available for inspection. (Civ. Code § 5210(a)(2).)
Right to Designate Agent
A member may designate another person to inspect and copy the specified records on the member’s behalf. (Civ. Code § 5205(b); Corp. Code § 8311.) Such a designation must be made in writing. (Civ. Code § 5205(b).)
Costs of Copying, Mailing & Redacting Records
An association may charge the member for the direct and actual cost of copying and mailing the requested records. (Civ. Code §§ 5205(f), 4950(a); See also “Fees & Costs for Records.”) An association may also charge the member “an amount not in excess of ten dollars ($10) per hour, and not to exceed two hundred dollars ($200) total per written request, for the time actually and reasonably involved in redacting an enhanced association record.” (Civ. Code § 5205(g).) An association is required to inform the member of the amount of copying and mailing costs, including estimated redacting costs, and the member is required to agree to pay those costs, before providing the member with the requested records. (Civ. Code § 5205(f)-(g).)
Electronic Production of Records
A member has the option of receiving the requested records “by electronic transmission or machine-readable storage media as long as those records can be transmitted in a redacted format that does not allow the records to be altered.” (Civ. Code § 5205(h).) Where records are delivered by such means, “[t]he cost of duplication shall be limited to the direct cost of producing the copy of a record in that electronic format.” (Civ. Code § 5205(h).)
Deadlines for Producing Records
An association must produce the requested records within specified time frames following the member’s request. (Civ. Code § 5210(b); See also “Deadlines for Producing Association Records.”)
Location for Inspecting & Copying Records
Records must be made available at the association’s onsite business office or, if there is none, at a location agreed upon by the member and the association. (Civ. Code § 5205(c)-(d).) If there is no onsite business office and no alternate location can be agreed upon, or if the member submits a written request directly to the association for copies of the records, the association may mail them to the member by individual delivery within the applicable deadlines for producing the requested records. (Civ. Code § 5205(e).)
Enforcement of Inspection Rights
If an association wrongfully denies a member’s valid request for records, the member may bring a lawsuit (including a small claims suit where possible) against the association to enforce the member’s inspection rights. (Civ. Code § 5235(a),(c).) If the association is found to have unreasonably withheld access to association records, the member is entitled to reasonable costs and expenses, including reasonable attorney’s fees, and the association may be further subject to a civil penalty of up to five hundred dollars ($500) for the denial of each separate written request. (Civ. Code § 5235(a).) If the association prevails, and if the court finds the member’s action to have been “frivolous, unreasonable, or without foundation,” the association may recover its costs from the member. (Civ. Code § 5235(c).)
Related Links
Access to HOA Membership List Must be for a Proper Purpose – Published on HOA Lawyer Blog (April, 2017)
Records Subject to Inspection
Most of the books, records and items of information maintained and generated by an association during the course of its operations are subject to inspection and copying by a member. (Civ. Code § 5205; See also “Member Record Inspection Rights.”) The records of an association that are subject to inspection and copying are broken down into two (2) main categories: “association records” and “enhanced association records.” (Civ. Code § 5200.)
“Association Records”
Civil Code Section 5200(a) defines “association records” to include all of the following:
Financial Records:
- Financial documents contained within the association’s annual budget report and annual policy statement that must be distributed to the members pursuant to Civil Code Sections 5300 and 5310 (i.e., operating budget, reserve summary, financial statements, insurance information, etc.). (Civ. Code § 5200(a)(1); See also “Annual Budget Report” and “Annual Policy Statement.”)
- Interim financial statements, periodic or as compiled, containing any of the following: (a) balance sheet; (b) income and expense statement; (c) budget comparison; (d) a “general ledger” of transactions over a period of time. (Civ. Code § 5200(a)(3); See also “Financial Statement.”)
- State and federal tax returns. (Civ. Code § 5200(a)(6).)
- Reserve account balances and records of payments made from reserve accounts. (Civ. Code § 5200(a)(7).)
- Check registers. (Civ. Code § 5200(a)(10).)
Vendor & Employee Contracts:
- Executed contracts not otherwise privileged under law. (Civ. Code § 5200(a)(4).)
- Written board approval of vendor or contractor proposals or invoices. (Civ. Code § 5200(a)(5).)
- Information concerning the compensation paid to employees, vendors, or contractors. (Civ. Code § 5215(b).)
Governing Documents:
- The association’s governing documents (i.e., CC&Rs, bylaws, articles of incorporation, operating rules, condominium plan, etc.) (Civ. Code § 5200(a)(11).)
- Schedule of monetary penalties (fines) for violations of the governing documents. (Civ. Code §§ 5200(a)(1), 5310(a)(8).)
Agendas & Meeting Minutes:
- Agenda and minutes of meetings of the members, the board, and any executive committees appointed by the board pursuant to Corporations Code Section 7212; excluding, however, minutes and other information from executive sessions of the board as described in Civil Code Section 4935. (Civ. Code § 5200(a)(8).)
Association Election Materials:
- Returned ballots, signed voter envelopes, the voter list of names, parcel numbers, and voters to whom ballots were to be sent, proxies, and the candidate registration list. Signed voter envelopes may be inspected but may not be copied. (Civ. Code § 5200(c).)
Miscellaneous:
- Membership lists, including names, property addresses, mailing addresses, and email addresses but not including information for members who have opted out pursuant to Civil Code Section 5220. (Civ. Code § 5200(a)(9); See also “Membership List.”)
- Escrow documents required to be provided to a member pursuant to Civil Code Sections 4525 through 4545 (i.e., governing documents, document disclosures, violation notices regarding that member’s unit, construction defects, etc.). (Civ. Code § 5200(a)(2); See also “Transfer Disclosures & Escrow Documents.”)
- All inspection reports of exterior elevated elements that were compiled pursuant to Civil Code Section 5551. (Civ. Code § 5200(a)(15).)
Enhanced Association Records:
- “Association records” also include anything which constitutes an “enhanced association record” pursuant to Civil Code Section 5200(b). (Civ. Code § 5200(a)(13).)
“Enhanced Association Records”
Civil Code Section 5200(b) defines “enhanced association records” to include “invoices, receipts and canceled checks for payments made by the association, purchase orders approved by the association, bank account statements for bank accounts in which assessments are deposited or withdrawn, credit card statements for credit cards issued in the name of the association, statements for services rendered, and reimbursement requests submitted to the association.” Anything which constitutes an “enhanced association record” is also an “association record.” (Civ. Code § 5200(a)(13).)
Time Periods for Producing Records
An association is only required to produce records for its current fiscal year and for its two (2) previous fiscal years. (Civ. Code § 5210(a)(1); See also “Deadlines for Producing Association Records.”)
- Exception: Minutes of member, board, and committees with “decisionmaking authority” must be made permanently available for inspection. (Civ. Code § 5210(a)(2).)
- Exception: Inspector’s reports compiled pursuant to Section 5551 (pertaining to exterior elevated elements) must be made available for inspection at least two (2) inspection cycles. (Civ. Code § 5210(a)(3).)
Request for Inspection & Production Requirements
Subject to certain limitations, members and directors of an association have varying rights to inspect association records. (See “Member Record Inspection Rights;” See also “Director Record Inspection Rights.”)
Collection Policy
An association’s collection policy sets forth the “association’s policies and practices in enforcing lien rights or other legal remedies for default in the payment of assessments.” (Civ. Code § 5310(a)(7).) Those policies and practices typically include the recording and foreclosure of assessment liens, obtaining money judgments, and suspending membership privileges.
Contents
The collection policy also sets forth the association’s policy for imposing late charges, interest, collection fees and costs, payment plans, the member’s right to dispute the assessment debt through internal dispute resolution (IDR), and the member’s right to request alternative dispute resolution (ADR). (Civ. Code § 5660.) The collection and foreclosure notice required by Civil Code Section 5730 is often attached or incorporated into the collection policy.
When Distributed
The collection policy is a required part of the association’s annual policy statement that must be distributed to the members within thirty (30) to ninety (90) days before the end of the association’s fiscal year. (Civ. Code § 5310(a)(7); See also “Annual Policy Statement.”)
Pre-Lien Letter
At least thirty (30) days prior to recording an assessment lien on an owner’s separate interest for delinquent assessments, late charges, interest, collection fees and costs owed by that owner to the association, the association is required to provide the owner with a pre-lien letter (aka “intent to lien letter,” “pre-lien notice,” etc.) via certified mail. (Civ. Code § 5660.)
Required Information
The pre-lien letter must be sent to the owner of record via certified mail and include all of the following information:
- Description of Collection/Lien Enforcement Procedures – A general description of the collection and enforcement procedures of the association (i.e., a description of the association’s assessment collection policy). (Civ. Code § 5660(a).)
- Debt Calculation Method – A general description of the method of calculation of the delinquent amount owed to the association.(Civ. Code § 5660(a).)
- Right to Inspect Records – A statement that the owner has the right to inspect the association’s records pursuant to Civil Code Section 5205. (Civ. Code § 5660(a).)
- Required Foreclosure Notice – The following statement in 14-point boldface type, if printed, or in capital letters, if typed: “IMPORTANT NOTICE: IF YOUR SEPARATE INTEREST IS PLACED IN FORECLOSURE BECAUSE YOU ARE BEHIND IN YOUR ASSESSMENTS, IT MAY BE SOLD WITHOUT COURT ACTION.” (Civ. Code § 5660(a).)
- Itemized Statement of Debt – An itemized statement of the charges owed by the owner, including items on the statement which indicate the amount of any delinquent assessments, the collection fees and costs, reasonable attorney’s fees, and any late charges and interest, if any. (Civ. Code § 5660(b).)
- Non-Liability for Association’s Error – A statement that the owner shall not be liable to pay the late charges, interest, collection fees and costs if it is determined that the assessment was paid on time to the association. (Civ. Code § 5660(c).)
- Right to Request Meeting to Discuss Payment Plan – The owner’s right to request a meeting with the board to discuss a payment plan, as provided in Civil Code Section 5665. (Civ. Code § 5660(d).)
- Right to Request IDR – The owner’s right to dispute the assessment debt by submitting a written request for dispute resolution to the association pursuant to the association’s “meet and confer” program established pursuant to Civil Code Section 5900 et. seq. (Civ. Code § 5660(e); See also “Internal Dispute Resolution (IDR).”) If the owner requests IDR before the lien is recorded, the association must participate in IDR with the owner prior to recording the lien. (See “Pre-Lien Dispute Resolution.”)
- Right to Request ADR – The owner’s right to request alternative dispute resolution (ADR) with a neutral third party pursuant to Civil Code Section 5925 et. seq. before the association may initiate foreclosure against the owner’s separate interest, except that binding arbitration shall not be available if the association intends to initiate a judicial foreclosure. (Civ. Code § 5660(f).)
Related Links
“Pre-Lien Demands and FDCPA Concerns” – Published on HOA Lawyer Blog (April, 2017)
Annual Policy Statement
Civil Code Section 5310 requires an association to distribute an annual policy statement that provides members with information about the association’s policies. The annual policy statement must include all of the following information:
- Person Receiving Communications to the Association – The name and address of the person designated by the association to receive official communications to the association pursuant to Civil Code Section 4035. (Civ. Code § 5310(a)(1).)
- Right to Request an Alternative Mailing Address – A statement explaining that a member may submit a request to have association documents and notices sent to up to two (2) different specified addresses, pursuant to Civil Code Section 4040(b). (Civ. Code § 5310(a)(2).)
- Location for Posting of General Notice – The location, if any, designated by the association for posting of a general notice, pursuant Civil Code Section 4045(a)(3). (Civ. Code § 5310(a)(3).)
- Right to Receive General Notices by Individual Delivery – Notice of a member’s option to receive general notices by individual delivery, pursuant to Civil Code Section 4045(b). (Civ. Code § 5310(a)(4).)
- Right to Receive Copies of Meeting Minutes – Notice of a member’s right to receive copies of meeting minutes, pursuant to Civil Code Section 4950(b). (Civ. Code § 5310(a)(5).)
- Statement of Assessment Collection Procedures – The statement of assessment collection policies and procedures required under Civil Code Section 5730. (Civ. Code § 5310(a)(6).) This statement includes a notice that members who are delinquent in the payment of assessments may request to meet with the board to discuss a payment plan. (Civ. Code §§ 5730(a); See also “Payment Plans.”)
- Assessment Collection Policy – A statement describing the association’s policies and practices in enforcing lien rights or other remedies for delinquent assessments. (Civ. Code § 5310(a)(7); See also “Collection Policy.”)
- Discipline Policy & Schedule of Penalties – A statement describing the association’s discipline policy, if any, including any schedule of penalties for violations of the governing documents pursuant to Civil Code Section 5850. (Civ. Code § 5310(a)(8); See also “Fine Policy & Schedule.”)
- Dispute Resolution Procedures – A summary of the dispute resolution procedures, pursuant to Civil Code Sections 5920 and 5965. (Civ. Code § 5310(a)(9); See also “Internal Dispute Resolution (IDR)” and “Alternative Dispute Resolution (ADR).”)
- Architectural Standards – A summary of any requirements for association approval of a physical change to property, pursuant to Civil Code Section 4765. (Civ. Code § 5310(a)(10); See also “Architectural Standards” and “Architectural Application & Approval Process.”)
- Address for Overnight Assessment Payments – The mailing address for overnight payment of assessments, pursuant to Civil Code Section 5655. (Civ. Code § 5310(a)(11).)
- Additional Required Information – Any other information that is required by law or the governing documents, or information which “the board determines to be appropriate for inclusion” in the annual policy statement. (Civ. Code § 5310(a)(12).)
When Distributed
The annual policy statement must be distributed to the members within thirty (30) to ninety (90) days before the end of the association’s fiscal year. (Civ. Code § 5310(a).)
How Distributed
The annual policy statement must be distributed to all members by individual delivery. (Civ. Code §§ 5310(b), 5320(a).) An association is permitted to distribute the annual policy statement in one of the following forms: (Civ. Code § 5320(a)(1)-(2).)
- The full annual policy statement; or
- A summary of the annual policy statement. The summary must include a general description of the content of the annual policy statement, as well as instructions on how the member may request a complete copy of the annual policy statement at no cost to the member. The content description and instructions must be printed in at least 10-point boldface type on the first page of the summary.
Notwithstanding the above, if a member has requested to receive association reports in full, the association must deliver the full annual policy statement to that member, rather than the summary referenced above. (Civ. Code § 5320(b).)
Late Charges & Interest
Regular and special assessments levied pursuant to an association’s governing documents are delinquent fifteen (15) days after they become due, unless the CC&Rs provide for a longer time period, in which case the longer time period applies. (Civ. Code § 5650(b).) When an assessment is delinquent, an association may recover all of the following from the delinquent member:
- Late Charge – A late charge not to exceed ten percent (10%) of the delinquent assessment or ten dollars ($10), whichever is greater (unless the CC&Rs specify a lesser amount, in which case the lesser amount applies);
- Interest – Interest on the delinquent assessment and the collection fees and costs (including reasonable attorney’s fees) incurred by the association, at an annual interest rate not to exceed twelve percent (12%), commencing thirty (30) days after the assessment becomes due (unless the CC&Rs specify a lesser interest rate, in which case the lesser interest rate applies); and
- Collection Costs – Reasonable collection fees and costs incurred in collecting the delinquent assessment (including reasonable attorney’s fees). (Civ. Code § 5650(b)(1)-(3); See also “Collection Fees & Costs.”)
No Interest on Unpaid Monetary Penalties (Fines)
Civil Code Section 5725 prohibits an association from characterizing or treating an unpaid monetary penalty (fine) “imposed by the association as a disciplinary measures for failure of a member to comply with the governing documents, except for late payments” as a delinquent assessment. Therefore, the authority to impose interest in connection with delinquent assessments does not extend to such unpaid monetary penalties.
Interest on Unpaid Reimbursement Assessments
Reimbursement assessments (aka “compliance assessments”) refer to special assessments levied against an individual member’s separate interest to reimburse the association for its costs incurred in repairing damage to the common area caused by that member, his guest or tenant. (See “Reimbursement & Compliance Assessments.”) Where an association’s CC&Rs allow for the imposition of reimbursement assessments as a form of special assessment, the association may be able to impose interest on a delinquent reimbursement assessment pursuant to Civil Code Section 5650(b).
Where the CC&Rs do not contain provisions addressing reimbursement assessments, Civil Code Section 5725(a) allows the board to impose them in the form of “monetary charges.” However, Civil Code 5725(a) does not explicitly address whether such “monetary charges” may be characterized or treated as assessments for which the association may charge interest pursuant to Civil Code Section 5650(b).
Collection Fees & Costs
In addition to late charges and interest, an association is permitted to charge its “[r]easonable costs incurred in collecting [a] delinquent assessment” from a member, “including reasonable attorney’s fees.” (Civ. Code § 5650(b)(1).) Those collection fees and costs, late fees, and interest are then incorporated into the member’s debt, and may be secured through recording an assessment lien against the member’s property. (Civ. Code §§ 5650(a), 5675(a); See also “Duty to Pay Assessments.”)
Fees Imposed by Management & Collection Vendors
Civil Code Section 5600(b) prohibits an association from imposing or collecting a fee “that exceeds the amount necessary to defray the costs for which it is levied.” However, this restriction applies to associations, not their managing agents or collection vendors. An association’s management company or collection vendor is permitted to earn a profit on the collection fees it charges for generating pre-lien letters, assessment liens, etc.:
“…the duty to refrain from the conduct prohibited by [Section 5600(b)] is imposed solely on the ‘association,’ the nonprofit entity designated by statute as having the responsibility to manage the affairs of the common interest development. [Section 5600(b)] has no application to an association’s vendors…the [association’s managing agent] is not prohibited from earning a profit, or from charging any fee the competitive market will bear.” (Brown v. Professional Community Management, Inc. (2005) 127 Cal.App.4th 532, 539-540.)
Brown v. Professional Community Management, Inc.
[Assessments & Collection; Collection Fees] An association’s vendors are permitted to earn a profit on the fees it charges in connection with collecting delinquent assessments owed to the association.
Richard Paul Herman for Cross-complainant and Appellant. Fiore, Racobs & Powers, John R. MacDowell, Michael C. Fettig; Jackson, DeMarco & Peckenpaugh and Paul E. Van Hoomissen for Cross-defendants and Respondents.
OPINION
IKOLA, J.-
Cross-complainant Sabina Brown cross-complained against her homeowners association, Lake Forest Keys (LFK), and its property management company, Professional Community Management, Inc. (PCM). She alleged under various legal theories that she, and the class she purported to represent, had been charged assessments or fees exceeding the amount necessary to defray the costs for which the assessments or fees had been levied. In her “Corrected Third Amended Cross-Complaint” (cross-complaint), Brown claimed the alleged conduct of both LFK and PCM violated Civil Code section 1366.1 fn. 1 and gave rise to remedies against both cross-defendants for negligence, a violation of section 52.1 and article I of the California Constitution, civil conspiracy, and a violation of sections 1750 et seq., the Consumers Legal Remedies Act. [536]
The court sustained PCM’s demurrer to Brown’s cross-complaint without leave to amend, and entered a judgment of dismissal on the cross-complaint as to PCM. Brown contends the court erred by concluding PCM owed no duty to Brown under section 1366.1. She also contends the litigation privilege, section 47, subdivision (b)(2), does not apply to the alleged conduct. fn. 2 We disagree with Brown’s first contention, find it unnecessary to reach the second, and affirm the judgment.
FACTS
Our factual summary “accepts as true the facts alleged in the complaint, together with facts that may be implied or inferred from those expressly alleged.” (Barnett v. Fireman’s Fund Ins. Co.(2001) 90 Cal.App.4th 500, 505.) Brown’s cross-complaint is not a model of clarity. But she appears to challenge the legality of certain fees charged by PCM for providing collection services to LFK, which fees are then passed along to the delinquent homeowner. We extract from her cross-complaint the following material allegations.
PCM is in the business of providing services to homeowners associations such as LFK. The homeowners associations serviced by PCM levy “various fees, fines, liens, imposts, charges, [and] interest charges . . . against thousands of homeowners. . . .” In connection with its services to LFK, PCM prepares “‘late letters’ and ‘lien letters’ for which it charges a fee and therefore shares in the profits of these illegal fees.” The subject fees, “under whatever name, exceed ‘the amount necessary to defray the cost for which they are levied’ in violation of Civil Code, section 1366.1.” Brown alleges the fees in excess of those permitted by section 1366.1 have been charged negligently by PCM (first cause of action), the excessive charges entitle Brown to damages under section 52.1 (second cause of action), PCM conspired with LFK to charge excessively and shared in the “profits” by charging a “late letter fee” (third cause of action), and PCM has “represented that transaction [sic] involves rights, remedies or obligations which does not have or involve and which are specifically prohibited by flaw [sic] under Civil Code, Section 1366.1, in violation of Civil Code, Section 1770(a)(14)” (fourth cause of action).[537]
DISCUSSION
[1] “In determining whether plaintiff properly stated a claim for relief, our standard of review is clear: ‘”We treat the demurrer as admitting all material facts properly pleaded, but not contentions, deductions or conclusions of fact or law. [Citation.] We also consider matters which may be judicially noticed.” [Citation.] Further, we give the complaint a reasonable interpretation, reading it as a whole and its parts in their context. [Citation.] When a demurrer is sustained, we determine whether the complaint states facts sufficient to constitute a cause of action. [Citation.] And when it is sustained without leave to amend, we decide whether there is a reasonable possibility that the defect can be cured by amendment; if it can be, the trial court has abused its discretion and we reverse; if not, there has been no abuse of discretion and we affirm. [Citations.] The burden of proving such reasonable possibility is squarely on the plaintiff.'” Zelig v. County of Los Angeles (2002) 27 Cal.4th 1112, 1126.
Section 1366.1 Does Not Limit PCM’s Fees
[2] At the outset, we note that Brown offers no argument as to why the demurrer to her third cause of action should have been overruled. Her third cause of action alleged entitlement to a remedy under section 52.1, presumably on the ground that imposition of PCM’s fees constituted an infringement of rights secured to her by the federal and state Constitutions. We decline to address the third cause of action. “When an issue is unsupported by pertinent or cognizable legal argument it may be deemed abandoned and discussion by the reviewing court is unnecessary.” (Landry v. Berryessa Union School Dist. (1995) 39 Cal.App.4th 691, 699-700.) We turn to the other three causes of action, each of which is premised on conduct alleged to violate section 1366.1. fn. 3
[3] Because this case turns on the language of section 1366.1, and an understanding of the conduct it prohibits, we begin with the words of the statute. “An association shall not impose or collect an assessment or fee that exceeds the amount necessary to defray the costs for which it is levied.” (Italics added.) Section 1366.1 is part of the Davis-Stirling Common Interest Development Act (the Act), section 1350 et seq. Under the Act, an “‘association’ means a nonprofit corporation or unincorporated association created for the purpose of managing a common interest development.” [538] (§ 1351, subd. (a).) The Act requires that “[a] common interest development shall be managed by an association which may be incorporated or unincorporated.” (§ 1363, subd. (a).) An “association” is charged under the Act with many specific duties, responsibilities, and restrictions, one of which is set forth in section 1366.1 — not to charge an assessment or fee in excess of the amount necessary to defray the costs for which it is levied.
[4] In construing section 1366.1, “‘”as with any statute, we strive to ascertain and effectuate the Legislature’s intent”‘ [Citations.] ‘Because statutory language “generally provide[s] the most reliable indicator” of that intent [citations], we turn to the words themselves, giving them their “usual and ordinary meanings” and construing them in context [citation].’ [Citation.] If the language contains no ambiguity, we presume the Legislature meant what it said, and the plain meaning of the statute governs.” (People v. Robles (2000) 23 Cal.4th 1106, 1111.)
[5]Here, the language of section 1366.1, in context, contains no ambiguity. The statute prohibits an “association” from charging fees or assessments in excess of the costs for which the fee or assessment is charged. As noted ante, an “association” is a defined term under the Act, and the definition requires the “association” to be a nonprofit entity. In contrast, the Act imposes separate duties on a managing agent. (See §§ 1363.1 & 1363.2.) And those statutory duties are owed to the “association” and its board of directors, not to individual owners of separate property interests in the common interest development. (Ibid.) Significantly, the Act does not require a managing agent to be a nonprofit entity. It is clear, both from the definitions in the Act and from the separately imposed duties, the Legislature meant “association,” when it used that term, and it meant “managing agent,” when it used that term.
[6] Thus, we understand the section 1366.1 prohibition, which runs expressly against an “association,” to mean, for example, that fees or assessments levied against homeowners for the purpose of defraying the cost of mowing the grass in the common areas, or of painting the association’s clubhouse, or of replacing the deck of the association’s swimming pool, or any other of the myriad of the association’s management and maintenance responsibilities, may not exceed the cost to the association for providing those services.
The Act contemplates the officers and directors of an association will be volunteer homeowners. (See § 1365.7 [limiting liability of volunteer officers and directors].) Surely, the individual homeowners acting as volunteer officers [539] and directors are not expected to perform all of the required services personally, and at no cost. Instead, the association must either hire employees or contract with others to provide the services. Landscape maintenance contractors are hired to mow the grass, painters are hired to paint the clubhouse, swimming pool contractors are hired to repair the pool deck, and managing agents, such as PCM, are hired to make these arrangements, and, importantly, to collect the fees and assessments levied against the homeowners. The costs incurred by the association, for which it levies an assessment or charges a fee, necessarily include the fees and profit the vendor charges for its services. While section 1366.1 prohibits an association from marking up the incurred charge to generate a profit for itself, the vendor is not similarly restricted. Plaintiff would have it that no vendor selling its services to an association could charge a fee, or, indeed, continue in business as a profit making enterprise. That cannot be the law.
Indeed, section 1366, subdivision (e), authorizes an association to charge homeowners the very type of fees challenged by plaintiff. “If an assessment is delinquent the association may recover all of the following: (1) Reasonable costs incurred in collecting the delinquent assessment, including reasonable attorney’s fees. [] (2) A late charge not exceeding 10 percent of the delinquent assessment or ten dollars ($10), whichever is greater, . . . [] (3) Interest on all sums imposed in accordance with this section, including the delinquent assessments, reasonable fees and costs of collection, and reasonable attorney’s fees, at an annual interest rate not to exceed 12 percent . . . . ” (Italics added.) In spite of this statutory authorization, Brown alleges that PCM prepares “‘late letters’ and ‘lien letters’ for which it charges a fee and therefore shares in the profits of these illegal fees.” The allegation is circular. The fees are not “illegal” unless they exceed the association’s costs, costs that necessarily include the fee charged for the service. And section 1366 contemplates that the association will incur reasonable costs in connection with its collection efforts.
[7]We conclude the duty to refrain from the conduct prohibited by section 1366.1 is imposed solely on the “association,” the nonprofit entity designated by statute as having the responsibility to manage the affairs of the common interest development. Section 1366.1 has no application to an association’s vendors. Competitive forces, not the statute, will constrain the vendors’ fees and charges.[540]
The Conspiracy Allegations Do Not Create a Duty Where None Exists
[8] Perhaps recognizing section 1366.1 applies only to an association, Brown nevertheless attempts to impose liability on PCM by alleging it conspired with the association to violate section 1366.1. The effort is unavailing. In Doctor’s Co. v. Superior Court(1989) 49 Cal.3d 39 (Doctor’s Company), the California Supreme Court held: “A cause of action for civil conspiracy may not arise . . . if the alleged conspirator, though a participant in the agreement underlying the injury, was not personally bound by the duty violated by the wrongdoing . . . .” (Id. at p. 44, italics added.) Thus, in Doctor’s Company, attorneys and expert witnesses hired by an insurance company could not be held liable for conspiring with the insurance company to violate a statutory duty owed only by the insurance company. (Id. at p. 49.)
[9] The rule established by Doctor’s Company is plain enough. But it was firmly cemented into our law in Applied Equipment Corp. v. Litton Saudi Arabia Ltd.(1994) 7 Cal.4th 503. “The invocation of conspiracy does not alter [the] fundamental allocation of duty. Conspiracy is not an independent tort; it cannot create a duty or abrogate an immunity. It allows tort recovery only against a party who already owes the duty and is not immune from liability based on applicable substantive tort law principles.” (Id. at p. 514, italics added.)
Having concluded PCM does not owe an independent duty under section 1366.1, we need only follow the high court’s precedent. PCM cannot be liable in tort for conspiring with LFK to charge fees in excess of the amount necessary to defray LFK’s costs. If, as Brown alleges, PCM “shares” in the “profits” represented by the fees for “late letters” and “lien letters,” PCM violates no duty owed by it, either to the association or its members, because it is not prohibited from earning a profit, or from charging any fee the competitive market will bear. On the other hand, if LFK is, in fact, “sharing” in the fees charged by PCM (i.e., kickbacks), LFK may be violating section 1366.1, but to the detriment, not the advantage, of PCM.
Since we conclude PCM owed no duty, we do not reach the issue whether the alleged conduct was privileged under section 47, subdivision (b)(2), the so-called litigation privilege. The demurrer was properly sustained without leave to amend as to all causes of action of Brown’s cross-complaint.[541]
DISPOSITION
The judgment is affirmed. PCM shall recover its costs on appeal.
Sills, P. J., and O’Leary, J., concurred.
FN 1. All further statutory references are to the Civil Code unless otherwise stated.
FN 2. The notice of appeal also purports to appeal from the denial of a motion for class certification. Because Brown has not briefed these issues, she has waived her appeal from the order denying class certification. (See People v. Stanley(1995) 10 Cal.4th 764, 793 [“‘[E]very brief should contain a legal argument with citation of authorities on the points made. If none is furnished on a particular point, the court may treat it as waived, and pass it without consideration. [Citations.]'”].)
Assessment Liens & Judgment Liens (Generally)
Notice of Delinquent Assessment (“Assessment Lien”)
Assessment payments become the legal debt of the owner at the time the assessments are levied by the association. (Civ. Code § 5650; See also “Duty to Pay Assessments.”) Where the owner fails to remit payment within a timely fashion, an association’s governing documents allow for the association to record a Notice of Delinquent Assessment (an “assessment lien”) against a member’s property to act as security for the payment of the member’s assessment debt. (Civ. Code § 5675(a).) The assessment lien effectively prevents the member from transferring title to the member’s property and potentially from re-financing the property without first satisfying the member’s assessment debt and having the assessment lien released.
An association must comply with strict procedures when recording and enforcing assessment liens. (See “Pre-Lien Letter,” “Notice of Delinquent Assessment (Assessment Lien),” and “Assessment Lien Enforcement (Generally).”)
Abstract of Judgment (“Judgment Lien”)
An abstract of judgment (a “judgment lien”) is a court-ordered lien that is placed upon a judgment debtor’s property. Where an owner fails to pay assessments and/or monetary penalties imposed by an association, the association may file a lawsuit against a member in Small Claims or Superior Court (depending upon the amount owed) and obtain a money judgment for that amount. The association will then record an abstract of judgment to secure the judgment debt in the event the member refuses to pay the judgment amount. (See “Money Judgments (Assessment Collection).”)
Architectural Variances
The architectural control provisions of an association’s governing documents may permit the association to, in extraordinary circumstances, issue a member a variance from compliance with one or more of the association’s architectural standards. An association’s decision to issue a variance has been held to be analogous to the issuance of a zoning variance by an administrative agency, and must therefore be limited to unique and extraordinary circumstances where substantial evidence would justify the desired variance:
“In the zoning context as well as here, a departure from the master plan in the Declaration stands to affect most adversely those who hold rights in neighboring property. Hence, what the California Supreme Court has stated with regard to judicial review of grants of variances applies equally well to the Association’s actions herein: ‘[C]ourts must meaningfully review grants of variances in order to protect the interests of those who hold rights in property nearby the parcel for which a variance is sought. A zoning scheme, after all, is similar in some respects to a contract; each party foregoes rights to use its land as it wishes in return for the assurance that the use of neighboring property will be similarly restricted, the rationale being that such mutual restriction can enhance total community welfare. [Citations.] If the interest of these parties in preventing unjustified variance awards for neighboring land is not sufficiently protected, the consequence will be subversion of the critical reciprocity upon which zoning regulation rests.’ (Topanga Assn. for a Scenic Community v. County of Los Angeles (1974) 11 Cal.3d 506, 517-518 [113 Cal.Rptr. 836, 522 P.2d 12].) For nearly identical reasons, we conclude that the courts must be available to protect neighboring property interests from arbitrary actions by homeowner associations.” (Cohen v. Kite Hill Community Assn. (1983) 142 Cal.App.3d 642, 652.)
Variance Requirements
Subject to any additional restrictions or requirements in an association’s governing documents, an architectural variance may typically be issued where:
- Extraordinary circumstances exist that justify the variance. Association governing documents often describe such extraordinary circumstances as those involving topography, natural obstructions, hardship or other environmental considerations;
- The variance is not in conflict with the governing documents; and
- Proper notice is provided. Such notice may include notice to: (a) applicable city or county building departments (i.e., if the variance involves setbacks or building code issues), (b) the board of directors (i.e., in situations where the body issuing the variance is separate from the board, such as an architectural committee), and (c) surrounding homeowners.
Related Links
Architectural Variances Binding Future Owners – Published on HOA Lawyer Blog (03/19)
